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Group Human Capital - Team Member

Location: Kuala Lumpur

Department: Human Capital & Administration

Employment Type: Full time

About the Role:

This role provides support to the Human Capital team in managing day-to-day HR operations across the Group. You will be involved in a wide range of HR activities including recruitment, employee records, training coordination, performance tracking, and employee engagement initiatives. This role offers exposure to multiple HR functions and is suitable for someone who is organised, eager to learn, and able to handle detailed administrative work.

Core Duties and Responsibilities:

Talent Management

Assist in maintaining and updating the corporate structure and organization structure of the Group
Support the Head of HCA in reviewing and refining organization structure to align with strategic priorities.
Provide administrative support in gathering resource needs for annual or project manpower planning.
Assist to draft and update functional job descriptions based on input from relevant stakeholders.
Assist to document career pathways in collaboration with operational teams.
Prepare and maintain staff movement documentation such as confirmation letters and contract renewals.
Assist in compiling career aspiration data of high-potential employees.

Talent Acquisition

Maintain potential candidate databases and assist in initial screening of applicants.
Support recruitment activities including job postings, interview scheduling, and contract preparation.
Coordinate interview logistics between hiring managers and candidates.
Update onboarding materials and lead onboarding sessions.
Provide input on onboarding improvements to enhance employee experience.

Performance Management

Assist in coordinating group-wide KPI/goal setting and performance review processes.
Support documentation related to succession planning.
Track and file performance improvement plans and related discussions (where applicable).

Learning & Development

Assist in preparing training needs analysis (TNA) templates
Help compile performance review data into TNA format
Support identification of training providers and summarize options for review
Coordinate training schedules and liaise with vendors and internal teams
Ensure training logistics and equipment setup are completed on time
Monitor attendance and feedback from training sessions

HR Operations

Execute daily HC operations including payroll, attendance, claims, and statutory filings using HRMS and manual forms
Respond to employee queries related to HRMS and escalate complex issues
Generate standard HC reports and assist in responding to internal stakeholder requests
Maintain employee personal files in both softcopy and hardcopy formats
Ensure proper filing of HC correspondences and documentation

Employee Engagement Relationships

Support implementation of employee engagement and well-being initiatives
Assist in organizing Group-wide engagement programmes and CSR activities
Help monitor employee sentiment through surveys and feedback collection

Offboarding and Separation

Execute offboarding procedures and ensure return of Company properties prior to employees exit
Coordinate exit interviews and compile feedback
Provide suggestions to improve offboarding processes

HR Governance and Reporting

Assist in documenting HC policies, processes, and procedures
Ensure statutory documents are filed and stored appropriately
Support Head of HCA in preparing reports and dashboards for leadership review
Compile data for semi-filing requirements (e.g., Bursa submissions)

Key Requirements:

4 to 5 Years of HR operations or people consulting experience (preferably with exposure to both operations and strategic initiatives)
Familiarity with managing payroll via HRMS systems and data analysis
Strong organizational skills and attention to detail
Eagerness to learn and contribute to HR transformation efforts

How to Apply

If you are interested, please send your resume to hca@propelglobal.com.my

**This position will remain open until filled**