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Secretary to Group Executive Officer (GCEO)

Job Title	Secretary to Group Executive Officer (GCEO)
Department	Management
Report to	Group Chief Executive Officer
Job purpose	The Secretary to the Group Chief Executive Officer (GCEO) provides executive, administrative, and operational support to the GCEO, ensuring effective coordination of priorities, meetings, communications, and governance matters. This role is responsible for managing the GCEO’s schedule, coordinating board and management meetings, liaising with internal and external stakeholders, and ensuring the smooth operation of the GCEO Office. The role requires the individual to exercise sound judgment, maintain the highest level of confidentiality, anticipate business needs, and proactively manage competing priorities in a dynamic and fast-paced environment.

Key responsibilities are as per table below and any other ad-hoc duties assigned by your superior

No.	Strategic Area	Key Responsibilities
1	Calendar and Meeting Management	Manage a high-volume, ever-changing calendar, with foresight and clarity, ensuring alignment with business priorities Coordinate domestic and international travel arrangements, including flights, accommodation, transportation, and visas across multiple time zones Organise board meetings, management meetings, and executive sessions, ensuring all logistical requirements are delivered seamlessly Organise appointments, events, and engagements involving the GCEO Coordinate meeting materials, presentations, and briefing documents to ensure readiness for meetings and events Monitor and follow up on key action items and deliverables on behalf of the GCEO
2	Meeting and Board Coordination	Coordinate the preparation and consolidation of MCM and Board papers, ensuring timely submission by relevant stakeholders Liaise with internal departments, Board members, Company Secretaries, and external parties on meeting-related matters Attend meetings where required, record action items, and track progress to completion
3	Communication and Stakeholder Management	Manage correspondence, communications, and requests directed to the GCEO Liaise with internal and external stakeholders on behalf of the GCEO where required Ensure accuracy and timeliness of internal announcements, executive communications, and related documentation
4	Administrative and Operational Support	Manage the GCEO’s claims submission by the 10^th of each month and other administrative requirements Coordinate data collection, consolidation and follow-up activities for the Annual Report and other corporate reporting requirements Support the execution of special projects and assignments undertaken by the GCEO Office Maintain proper records and filing of documents under the GCEO office
5	Service Excellence and Professional Standards	Ensure all meetings, events and executive engagements are professionally coordinated and executed Uphold highest standards of professionalism, confidentiality and corporate etiquette

Job Specification

Experience

Bachelor’s degree in Business Administration, Management, Corporate Administration, Secretarial Studies or a related discipline
Minimum 5–8 years of experience in executive secretarial support, preferably supporting C-suite executives within a PLC, GLC, or multinational environment
Experience in coordinating Board, Board Committee, and senior management meetings

Special Skills and Knowledge

High level of discretion and integrity in handling confidential and sensitive information
Advanced proficiency in Microsoft 365 (Outlook, Teams, PowerPoint, Excel, and Word)
Good communication and interpersonal skills
Strong attention to detail and accuracy
Ability to manage multiple priorities, work independently with minimal supervision and exercise sound judgement
Adaptable and able to work effectively in a fast-paced environment

Working Conditions

Based at the corporate office with regular interaction with the GCEO, senior management, Board members, and external stakeholders
May be required to work beyond normal office hours to support meetings, events, travel arrangements, and urgent business requirements
Required to maintain a high level of responsiveness and flexibility to accommodate changes in schedules and priorities

Physical Requirements

Ability to perform general office-related activities and administrative tasks
Ability to work for extended periods at a computer workstation

Note: The Company reserves the right to vary your key responsibilities via the issuance of an updated job description document.

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