Operation Admin

Location:  Simpang Ampat, Penang

Employment Type: Full time 

About the Role:

We are looking for a detail-oriented Operations Admin to support our project and operations team. This role plays a key part in ensuring smooth coordination of quotations, sales orders, and project documentation across the business.

Core Duties and Responsibilities:

1. Quotation and Sales Order Management

• Upon receiving Request for Quotation from clients, prepare quotation form, obtain quotation details and approval signatures from operations team and send to customer.
• Respond to customer enquiries and emails, including sending quotations and follow-ups.
• Create and manage Sales Order upon receiving Purchase Order from customer promptly and accurately.
• Check cost against quotation provided and prepare Handover Checklist.
• Provide handover checklist to Operations to start work.
• Ensure proper tracking and records of Quotation, Sales Order and Handover Checklist.
  
  

2. Work Order Handling

• Verify actual cost received from sub-contractors against quotation.
• Inform Operations to issue Work Order accordingly.
• Verify supplier Purchase Order received from purchasing department against our quotation to customer.
  
  

3. General Documentation and Administration

• Manage and route customer compliant to relevant Operations personnel.
• Support administration and coordination of ISO procedures and reports.
• Provide general administrative support for project coordination and documentation.
• Receive, record, distribute and file all original and softcopy documentation (e.g., Quotation, Sales Order, Purchase Requisition, Purchase Orders, Delivery Orders, Handover Checklist) reference numbers properly and promptly.
• Perform other duties assigned by Management from time to time.
  
  

Key Requirements:

• Diploma or Degree in Business Administration, Construction Management or related field.
• 2+ years of experience in project administration, preferably in maintenance related field.
• Proficient in Microsoft Office Suite and project management software.
• Strong communication and interpersonal skills.
• Able to multitask and manage priorities in fast-paced environment.
• Familiar with quotation, sales order and work order process.
  
  

How to Apply

If you are interested, please send your resume to hca@propelglobal.com.my

**This position will remain open until filled**